1. Consignment Agreement and Payment Details

• Merchandise is sold on a 60/40 consignment basis, with vendors receiving 60% of gross sales.
• All applications are juried. Submitting an application does not guarantee acceptance into the Pop-Up Shop.

2. Consignment Payouts

• Consignment payouts and sales reports will be sent out by May 20, 2025.
• Payouts will be sent via Zelle or PayPal using the details provided in the inventory submission form.
• Vendors are responsible for ensuring payment details are accurate to avoid delays.

3. Inventory Submission Process

• Inventory Spreadsheet Deadline: Vendors must submit their completed inventory spreadsheets by April 10, 2025. No exceptions.
• Late Submissions: Vendors who fail to submit their inventory spreadsheet by the deadline will not have their merchandise included in the inventory system or displayed in the pop-up shop.
• Accuracy & Format: Inventory spreadsheets must be complete, accurate, and properly formatted according to the provided instructions.
• Printed Inventory Sheet: A printed copy of your inventory spreadsheet must be included with your shipment or drop-off. This ensures quick and efficient processing.
• Follow-Up Review & Final Adjustments: Craftcation staff will review submitted spreadsheets between April 11–14, 2025, and may request corrections. April 15, 2025, is the final deadline for adjustments but is NOT an extension of the April 10 deadline.

4. Merchandise Submission

• Shipping Requirements:
  • Merchandise must arrive at the Ventura Beach Marriott between March 31 – April 20, 2025.
  • Vendors are responsible for all shipping costs, and items must meet labeling and packaging requirements.
• Drop-Off Requirements:
  • Merchandise must be delivered during the designated drop-off window (dates and times to be confirmed).
  • Advance Notification Required: Vendors must notify Craftcation staff before dropping off merchandise by emailing katiemac@dearhandmadelife.com. Unapproved drop-offs may not be accommodated.
  • Vendor Assistance: Vendors dropping off merchandise will be required to assist the inventory team with check-in only to confirm item counts and verify SKUs. However, Craftcation staff will handle the final display setup.
• Late Submissions: Merchandise that arrives late or does not meet submission requirements may not be included in the pop-up shop.

5. SKU Formatting Requirements

To ensure accurate tracking, vendors must follow a consistent SKU structure:

✅ Format: [Business Initials][Sequential Number]

• Example for “My Handmade Biz”:
  • MHB01 – First product
  • MHB02 – Second product
  • MHB03 – Third product

❌ Incorrect SKU formats:

• Randomized numbers/letters (e.g., Handmade02, MH-003)
• Mixed naming conventions (e.g., MHB01, Handmade02, Random04)

⚠️ Failure to follow SKU formatting may result in processing delays or inventory exclusion.

6. Shipping and Receiving Merchandise

• Merchandise must be received between March 31 – April 20, 2025.
• Vendors are responsible for all shipping costs for sending and returning merchandise.
• Unsold merchandise will be available for pickup on Sunday, April 27, 2025.
• Vendors opting for return shipping will have shipping costs deducted from their 60% payout.

7. Labeling Requirements

• All merchandise must be labeled with:
  • An SKU (maximum 6 characters, letters/numbers only)
  • The retail price
• SKU Format: [Business Initials][Sequential Number] (e.g., MHB01 for My Handmade Biz Item 1)
• Non-compliant items will not be accepted.

8. Packaging and Display Requirements

• Merchandise must be packaged for retail display (e.g., boxed, tagged, ready to hang).
• Packaging must protect items from damage during transport and handling.
• Items not retail-ready may be excluded from inventory at Craftcation’s discretion.

9. Merchandise Limits

• SKU Limit: Vendors may send up to 15 unique SKUs.
• Item Volume Limits:
  • Small items (stickers, jewelry, small accessories): Up to 200 individual items.
  • Medium items (apparel, tote bags, candles): Up to 100 individual items.
  • Large items (home decor, artwork, ceramics): Up to 50 individual items.
• Adjustments & Restocking: Craftcation staff reserves the right to adjust inventory displays and re-stock merchandise as needed throughout the event to maintain a balanced and visually appealing setup.

10. Retail Pricing and Discounts

• Vendors must set their retail prices in their inventory spreadsheet.
• Final pricing deadline: April 15, 2025 – No changes after this date.
• Discounts or sales will only be honored if communicated before April 15, 2025.

11. Inventory and Sales Reporting

• Craftcation staff will handle inventory management and display setup upon receipt of shipped merchandise.
• For dropped-off merchandise, vendors are required to assist with check-in, but Craftcation staff will manage the final display.
• Vendors will receive an inventory & sales report with their payout by May 20, 2025.

12. Liability and Insurance

• Craftcation is not responsible for loss, theft, or damage of merchandise unless due to negligence by Craftcation staff.

13. Unclaimed Merchandise

• Unsold merchandise must be picked up or have return shipping arranged.
• Merchandise not claimed within 30 days after the event may be donated or disposed of at Craftcation’s discretion.

14. Cancellation or Significant Alteration

• If the Craftcation Pop-Up Shop is canceled or significantly altered due to unforeseen circumstances (e.g., natural disasters, public health emergencies, venue closures), Craftcation will notify vendors immediately with next steps.