JOIN THE CREW!
Volunteering at Craftcation is a great way to attend our conference on a budget, give back to the creative community, meet new people and have fun!
It takes a village to create a conference of this magnitude and, as a result, we rely heavily on our volunteers to help make it all happen. The Craftcation Crew program trades volunteer work days in exchange for complimentary registration to our conference. Work days are long, messy, and tiring. It’s not for everyone but a great way to attend if up for the challenge!
We are currently seeking reliable volunteers who:
- Are comfortable in a fast-paced environment
- Are able to roll with the punches
- Understand the role our conference plays in the creative community
- Will effectively represent the spirit of the Craftcation mission and brand of inclusion, encouragement and community to our attendees.
VOLUNTEER REQUIREMENTS*:
Minimum Age | 16+, under 18 requires legal guardian as registered attendee |
Commitment | Minimum of 2 shifts, see department descriptions |
Training | TBD |
Dates |
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*Some departments may have their own set of requirements. See department notes for more info.
what is included in my complimentary registration?
- Access to over 200+ craft, sewing, business and wellness workshops and activities
- After hours parties, hangouts and special events
- Our highly coveted gift bag filled with FREE goodies from our sponsors, presenters and freinds
- An invitation to join our exclusive online communities for Craftcation Alumni on Facebook and Slack
PLEASE NOTE:
- All crew members are responsible for their own travel and accommodation expenses. Discounted rooms at the conference venue are available to all registered attendees, including Crew members, and are available on a first come first served basis.
- While we would love to accept everyone into the Craftcation Crew, most of our positions REQUIRE being able to stand for long periods of time, lift 15+ pounds and move without limitations.
- If you are currently registered for Craftcation 2025 and would like to join the Crew, we can defer your paid registration to another year and add you to this year’s Crew. We are not able to provide refunds for paid registration.
- Crew member spaces are limited and available on a first come, first served basis.
- Submitting an application does NOT guarantee acceptance.
WHICH DEPARTMENT IS RIGHT FOR ME?
There is truly something for every skillset. We have positions across several different departments. Each of these departments includes different service opportunities and requirements.
- The Load-In/Load-Out department requires a commitment of 2 shifts. This department is responsible for unloading the moving truck into the hotel before the conference, distributing supplies and decor to their respective locations at the venue as well as tearing down at the end of the conference and loading up the moving truck.
- The Workshop Support crew requires a commitment of 2 shifts during the conference. These volunteers assist with daily classroom setup, cleanup between workshops, presenter support and more.
- The Craftcation Check-In department requires a commitment of 2 shifts (Wed and Thursday only) and is focused on welcoming attendees, answering questions, giving directions and being an inviting presence to our attendees.
- The After Hours Logistics department requires a commitment of 4 after-hours (partial) shifts at our special events. This department is in charge of setting up and breaking down after hours events. This includes all signage, AV setup, working with hotel team for table and chair setups, decor and more.
Departments and shifts - Expand each section to see remaining shifts:
- April 20, 2025 – Load-In
- Work with the Craftcation team to unload our 26′ U-Haul and on-site storage unit.
- Transport supplies, equipment, decor, furniture, etc. from the hotel loading dock and distribute to its respective classroom, area, etc.
- Decorating, building shelves and other furniture, setting up classrooms to host craft workshops and more.
- April 27, 2025 – Load-Out
- Tear down furniture and shelving
- Pack up supplies and equipment
- Prepare items for loading back on the truck
REQUIRED SHIFTS:
- April 21, 2025 (10am – 6pm)
- April 22, 2025 (10am – 6pm)
RESPONSIBILITIES INCLUDE (but are not limited to):
This team is responsible for setting up the conference on-site at the hotel. Crew members MUST be able to lift 15+ pounds, build furniture and shelving, potentially be on your feet for long periods of time, and move around the hotel quickly. Experience/comfort with power tools a bonus!
- Preparation and set up for the conference
- Unpacking boxes and organizing supplies
- Assembling and installing decorations and getting everything ready
COMMITMENT:
- 2 shifts in exchange for complimentary registration
REQUIREMENTS:
- Be at least 18 years of age
- Be able to lift up to 15 pounds
- Remain on your feet for long periods of time
- Be able to move around the venue quickly
AVAILABLE SHIFTS:
- April 23, 2025 (9am – 6pm) – SHIFTS FULL
- April 24, 2025 (8am – 6pm)
- April 25, 2025 (8am – 6pm)
- April 26, 2025 (8am – 6pm)
- April 27, 2025 (8am – 6pm)
RESPONSIBILITIES INCLUDE (but are not limited to):
- Setting up supplies in classrooms before each workshop begins
- Checking-in attendees for their workshops
- “Flipping” classrooms in preparation for the next setup
- Cleaning up supplies used (ex: paint brushes, dye buckets, paper trash)
- Potentially assisting the teacher and students during the workshop
- Tearing down classrooms, packing up supplies, loading truck (April 27 only)
COMMITMENT:
- 2 shifts in exchange for complimentary registration
REQUIREMENTS:
- Ability to receive texts and calls from department managers before the conference and during your shifts (no shared cell phones)
- Ability to remain calm under pressure
- Top notch customer service skills
- General craft knowledge
- Ability to lift 15lb
REQUIRED SHIFTS:
- April 23, 2025 (9am – 5pm) – SHIFTS FULL
- April 24, 2025 (8am – 5pm) – SHIFTS FULL
RESPONSIBILITIES INCLUDE (but are not limited to):
- Checking in attendees upon arrival
- Distributing lanyards and gift bags to attendees
- Assisting attendees with any questions they may have about the conference
- Closing check-in table at the end of the day
COMMITMENT:
- 2 shifts in exchange for complimentary registration – see required shifts above
REQUIREMENTS:
- Must have a great attitude, be welcoming and inviting to our guests
- Prior attendance of the conference is greatly appreciated
- You may be asked to assist in a different department after check-in closes if the need arises. Please come prepared to be flexible.
REQUIRED SHIFTS:
- April 23, 2025 (6pm – 9pm)
- April 24, 2025 (6pm – 9pm)
- April 25, 2025 (6:30pm – 10:30pm)
- April 26, 2025 (5pm – 10pm)
RESPONSIBILITIES INCLUDE (but are not limited to):
- Setting up and tearing down of special events
- Clean up event areas after event ends in preparation for the next day’s workshops
- Installing decor
- Potentially assisting with the facilitation of make and take crafts
- Working with hotel team for table and chair setups
COMMITMENT:
- 4* shifts in exchange for complimentary registration (see required shifts outlined above)
REQUIREMENTS:
- Be able to creatively solve problems and roll with the punches
- Be able to move around the venue quickly
- Bonus points for night owls with an attention to detail
Please fill out the form below in its entirety. (Note: if the form is still open below, we are still accepting applications. Submitting an application does not guarantee acceptance.) You must press the SUBMIT button at the bottom of this form for your answers to be submitted successfully. Once you press submit, a confirmation screen will appear in place of the form, which will confirm that your application has been submitted successfully. You will also receive a confirmation email that includes your full application responses. If there are any issues with your form submission, or if you do not receive a confirmation email, please email katiemac@dearhandmadelife.com.
The Process:
- A member of our team will review your application.
- If approved, you will be notified and confirmed to a department.
- You will receive a second form for onboarding where we ask for your availability and emergency contact information.
- Once your onboarding form is received, we schedule your shifts and send a confirmation email with your schedule and instructions to register for your complimentary registration.
Thank you so much for helping us make this an amazing experience!
*By submitting the application below, you are agreeing to the terms outlined on this page.
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